A brief introduction and FAQs to village halls and community facilities.

  • It includes the role of the local council, banking, accounting and staff

 

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Can the parish council insure our village hall?

Is the parish council liable for repairs of our village hall?

Does the village hall management group need to produce an annual set of accounts?

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Does the village hall management group need a bank account?

Do we need to provide fire extinguishers and other fire fighting equipment in our village hall even if is only a small room?

Do the members of the village hall management group need to have Criminal Records Bureau (CRB) checks?

Does our village hall bookings clerk need to be paid?

Does the caretaker of our village hall need to be paid?

 

Can the parish council insure our village hall?

  • If the parish council own the village hall they have a duty to ensure it is properly insured
  • In cases where the village hall is owned and operated by some form of trust or community group the group can apply to the town or parish council for a grant towards the upkeep of the hall

 

Is the parish council liable for repairs of our village hall?

  • Yes if the parish council own and operate the hall they would be liable for making good any repairs
  • If the hall is set up under some form of trust or leased to a community group then the lease agreement for that arrangement would need to be checked to verify who is responsible for repairs and maintenance

 

Does the village hall management group need to produce an annual set of accounts?

  • Yes the village hall management group should produce an annual set of accounts but these can be quite simple and just show the income and expenditure
  • However as the use of the village hall increases and the amount of funds increases the level of accounting information expected to be available to the public will increase

 

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