• Both meetings are open to the press and public
  • What is said and done at each meeting is fundamentally different.
  • One is formal whilst the other should be relatively informal.
  • There are specific legal requirements as to when each meeting must be held.

 

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Councils do not have AGMs (Annual General Meetings)

The Annual Meeting of the Parish Council

The Annual Meeting of the Parish

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Who can call the Annual Parish Meeting?

How many days notice must be given for the Annual or other Parish Meetings?

Can the Clerk chair the Annual Parish Council Meeting?

Who should Chair the Annual Parish Meeting or other Parish Meetings?

How is voting done at the Annual Parish Meeting or any other meeting of the Parish?

Who should take the minutes for the Annual Parish Meeting?

How should the minutes of the Annual Parish Meeting or any other meeting of the Parish be recorded?

 

Councils do not have AGMs (Annual General Meetings)

  • It is worth noting that Town and Parish councils do not have AGMs (Annual General Meetings) as they are not limited companies, clubs or associations but part of local government whose operations are defined in legislation.
  • Councils advertising an AGM are engaging in bad practice.
  • This creates confusion for residents who may not realise that their parish council is part of local government.
  • It also indicates that the clerk is probably untrained and lacks basic competence.

 

The Annual Meeting of the Parish Council 

This is the meeting of the parish council where they...

  • elect the chairman,
  • decide when the council's ordinary meetings will be held,
  • make other annual appointments and review their insurance,
  • risk management policies, etc.

 

The Annual Meeting of the Parish

  • This is the meeting where the parish council invite the public and press to hear reports from the Chairman, District & County Councillors, maybe from Neighbourhood Watch or any organisation that the council gave significant funding to.
  • There should also be an opportunity for the public and press to express their opinions on what the council are doing.
  • No votes taken at this meeting are binding on the parish council although they should consider them at the next meeting of the parish council.
  • Only members on the electoral roll can vote on an issue – other members of the public can attend and express their opinions but not vote.
  • If the council has standing orders these should be suspended for the annual meeting of the parish.
  • It is recommended that in an election year the Annual Parish Meeting should be held after the elections to prevent the meeting being used as a “hustings” for potential District and County Councillors.